An operational meeting is any meeting that may not require a Board of Trustees vote or approval because the issues before such a meeting are not within the ambit of the Board of Trustees’ powers, duties and responsibilities as defined under Article 5.2 and 5.3. The President shall preside at operational meetings. In the President’s absence, the Vice President shall preside.
Board of Trustees and Executive Committee Meetings
(a) The Board of Trustees shall meet no less than two (2) times during a fiscal year at times convenient to its members.
(b) Such meetings may be in camera or through the use of available technologies as described under Article 8.1 of this Constitution.
(c) Notwithstanding Article 8.9(a), the Board of Trustees shall in addition to their meeting at the Annual Convention, meet in camera with the Executive Committee at least once during every fiscal year. The Chairperson of the Board of Trustees shall preside at such joint meetings of the Board of Trustees/Executive Committee. In the absence of its Chairperson, the Board of Trustees may designate one of its members to preside. The Secretary of the Association shall act as secretary at such joint meetings.
(d) The Executive Committee shall meet no less than three (3) times during a fiscal year at times convenient to its members.
(e) Executive Committee meetings may be in camera or through the use of available technologies as described under Article 8.1 of this Constitution.
(f) Except for Special or Emergency Meetings which may require a shorter timeframe, the Secretary of the Association shall notify the appropriate persons regarding all meetings in camera at least thirty (30) days prior, and for meetings by teleconferencing or other available technology, at least fourteen (14) days prior to such meetings.
Quorum and Voting at Joint Board of Trustees/Executive Committee Meetings
One-half (½) of the entire members of both the Board of Trustees and the Executive Committee shall constitute a quorum at their joint meetings. Except where otherwise provided in this Constitution, resolutions at such meetings shall pass by a simple majority.
Hosting, Planning and Funding of Annual Convention
(a) An Annual Convention shall be held every year during the U.S. Labor Day weekend.
(b) The venue of the next convention shall be determined at the Annual Convention.